Andover School of Montessori seeks a Campaign Coordinator to help manage its upcoming capital campaign and provide support for development functions at the School. This is a contract position, initially available for the 2018-2019 school year. Qualified applicants have a bachelor’s degree, familiarity with the ASM community, a collaborative working style, excellent verbal and written communication skills, experience with event planning and outstanding organizational skills. The ability to maintain confidentiality is critical. Under the direction of the Director of Enrollment Management and Marketing, the Campaign Coordinator will work with staff and volunteer leadership to support and execute our campaign. Based on the Director’s specifications, the Campaign Coordinator will: Program/Project Management Provide general support to the Campaign Committee, Head of School and the Director: Attend weekly and bi-weekly Campaign Committee meetings and provide follow up meeting notes to the Committee. Provide weekly agendas, campaign reports, and supplemental information for Campaign Committee meetings. Provide direct support to the Director, Campaign Co-Chairs, Head of School and members in relation to all major gift communications, solicitations and stewardship. Schedule as needed, campaign meetings for the President of the Board, Campaign Co-Chairs, Campaign Committee members, Head of School and Director. With guidance from the Director, design a campaign and annual fund stewardship program that includes an annual calendar with events for cultivation, recognition and general campaign education as well as a comprehensive gift recognition program. Design and maintain proper stewardship of all leadership gifts including thank you letters, campaign gifts, handwritten notes from Head, Co-Chairs, Campaign Committee members and Director. Assist with all recognition events, from invitations to organizing guest lists. Prepare event memos and briefings for staff and Campaign Committee. Prepare appropriate packets for distribution at each event. Act as liaison between host and school for details pertaining to event. Investigate and order all Campaign recognition gifts and plaques. Assist with design and content of a Campaign Newsletter. Maintain and update all donor and prospect files based on progress reports from Campaign Committee members and staff. Update all individual donor and prospect files based upon information relayed during Campaign Committee meetings and individual donor meetings. Track solicitation status for each major gift prospect. Provide “tickler” reports for all solicitors and advisors of the Campaign Committee. Coordinate all presentation materials for Campaign Committee and staff. Ensure that information obtained at Campaign Committee Meetings and individual meetings or discussions is appropriately entered in the constituent’s record. Work with the Committee to ensure that timely and accurate research is being conducted and that that information is entered properly in the database. Maintain the DaySchool database that tracks pledges and donations and communicate with Director of Finance. Maintain and track accurate up-to-date information for donations. Enter gifts and provide weekly/monthly reports to the Business Office Prepare and manage donor acknowledgments. Maintain accurate contact information for various constituencies using DaySchool. School Culture Demonstrate a strong commitment to the ASM Code of Professional Ethics. Model the Montessori values of grace, courtesy, respect and empathy. Protect the privacy and confidentiality of each constituent. Adhere to and uphold the Andover School of Montessori philosophy and mission.
Please send cover letter and resume to Head of School, Joanna DeStefanis, firstname.lastname@example.org and Director of Enrollment Management and Marketing, Michelle Finno, email@example.com