Accountant II, Payroll Office

The Payroll Office oversees all aspects of employee compensation relating to attendance, wages, deductions, statute, collective bargaining agreements and applicable state and federal laws that govern all employees. Our mission is to create a welcoming and inclusive work environment by providing timely and accurate payroll services in a professional manner while maintaining compliance with campus and Commonwealth of Massachusetts policies and guidelines, collective bargaining provisions and State and Federal laws.

Position Summary

This position provides a welcoming and inclusive environment by providing customer service to a diverse campus community of employees and students. Handles all payments for part-time staff and student employees; is responsible for data entry and compliance for tax withholding for all employee groups; responsible for entry and auditing of Work Study student payroll; calculates and enters payments for part-time faculty payments. Considers diverse and multicultural perspectives while answering main office phone line, assisting employees with general questions, timesheet assistance, password resets and paycheck questions.

Essential Duties

• Handles payments for all part-time employees, including entry and auditing of time submissions.

• Calculates and enters payments for part-time faculty payments.

• Processes all student and work-study payments.

• Creates and maintains spreadsheets to ensure proper payment and reconciliation of bi-weekly payroll.

• Assists with administering Employee Self Service Time & Attendance (SSTA), provide training to Faculty approvers, reset passwords, generate reports and correspond with users.

• Provide customer service and promptly respond to employee payroll inquiries.

• Builds and maintains payroll databases.

• Provides bi-weekly payroll expense reports to departments as needed

• Provides phone support to employees and students regarding all applicable payroll questions.

• Assists Administrative Assistant I and Accountant II positions in Payroll Office as needed.

• Scan and index documents into BDM system as required.

• Contribute to a team effort and supports other Payroll staff members as necessary.

• Maintain confidentiality at all times.

• Comply with federal & state laws, as well as local contractual requirements.

• Maintain security by following department internal processes and controls.

• Performs related duties as assigned.

*Initial assignment only. Subject to change according to institutional needs.

Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.
Required Qualifications
1. Applicants must have at least (A) two years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the following substitutions:

• An Associate’s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience.

• Bachelor’s or higher degree with a major in accounting, business administration or business management may be substituted for the required experience.

• or © any equivalent combination of the required (A) experience and the substitutions listed in the MA State Job Specifications.

2. Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.

3. Ability to work directly with people from diverse racial, ethnic, and socioeconomic backgrounds

4. Knowledge of the principles and practices of accounting.
5. Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
6. Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
7. Ability to perform mathematical calculations using formulae to solve accounting problems.
8. Ability to communicate appropriately and professionally, both verbally and in writing, with a diverse student body, faculty, and staff.
9. Ability to gather information by examining records and documents and through questioning individuals.
10. Ability to maintain accurate records.
11. Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
12. Ability to follow oral and written instructions.
13. Ability to exercise sound judgment.
14. Ability to exercise discretion in handling confidential information.
15. Ability to deal tactfully with others.
16. Ability to establish and maintain harmonious working relationships with others.
17. Ability to work independently.
18. Ability to work in a team setting.
Job Specifications are available in the Human Resources Office or on the Human Resources website – www.bridgew.edu/hr.

Preferred Qualifications

• Payroll/ Accounting experience

• Data entry experience

• Ability to manage multiple priorities

• Excellent computer skills including Microsoft Office, Banner, HRCMS (PeopleSoft)

• Knowledge of higher education principles and practices

• Bachelor’s Degree in Accounting or Human Resources Management

• Experience in a collective bargaining environment